Softlabs built a browser-based timesheet management system with role-specific work entry, leave controls, approvals and validated transfer to payroll.
Birdi Systems
Workforce operationsBirdi Systems needed a central workforce time and attendance application that could support different employee types without forcing them into the same entry process.
Softlabs delivered a completed role-based browser application. Hourly BCI employees use punch-based attendance, while Salaried BSI employees record task-based work. Both continue through confirmation, review and payroll-ready validation.
Punch-based for hourly; task-based for salaried.
Employee, supervisor and HR/Admin validation.
PTO, sick leave, balances and unresolved requests.
Different employee types, several review levels, leave activity and payroll transfer had to work as one controlled process.
Hourly and salaried teams did not record work in the same way.
Give Hourly BCI employees punch controls and Salaried BSI employees task-based entries.
Timesheets had to move through employee confirmation, supervisor review and HR/Admin validation.
Keep status and responsibility visible before a record can advance.
Unresolved leave could affect validity, and payroll needed clean approved data.
Connect leave visibility to approval and transfer only fully approved records.
A role-based platform for work entry, employee confirmation, supervisor review, leave management, HR oversight and payroll transfer.
The platform supports punch in and punch out for Hourly BCI employees, multiple task entries for Salaried BSI employees, pay-period totals, PTO and sick leave, approval safeguards, final locking and validated transfer.
How It Works
Hourly employees see punch controls while salaried employees see task-based entries.
Punch activity connects to a shift, while salaried staff can add multiple task entries.
Entries, totals and current status are grouped for inspection.
Employee confirmation is required before supervisor review.
The supervisor approves or requests changes and checks unresolved leave.
Authorised reviewers manage exceptions and complete final validation.
Only fully approved records move to the connected payroll system.
The completed system combines employee time and attendance, leave management, approval controls and external payroll transfer in one role-based application.
Hourly BCI employees use punch in and punch out actions with detected shifts. Salaried BSI employees add task entries and can create multiple entries for one day.
The pay-period view supports In Progress, Unsubmitted, Submitted and Approved statuses. After final approval, the record becomes locked and read-only.
Supervisors review submitted records, check the employee’s entries and totals, consider unresolved leave and either approve or request changes.
The next controlled step stays visible so incomplete or unresolved records do not move directly to payroll.
PTO and sick leave requests are recorded with balances and accrual history. Unresolved leave remains visible where it may affect approval.
Approval safeguards keep incomplete records from moving directly to payroll.
Problems & Fixes
Each workforce-time problem is paired with the delivered workflow response.
Tap to explore each challenge
Hourly and salaried employees required different methods.
Punch-based and task-based workflows coexist in one system.
Salaried staff may need to record more than one task in a day.
Multiple task entries can be added for one day.
Employee, supervisor and HR/Admin checks needed sequencing.
Controlled approval stages keep responsibility visible.
Unresolved leave activity may affect the record.
Leave status remains visible during approval.
Final records needed protection from ordinary editing.
Final approval locks the record and makes it read-only.
Incomplete data should not move to payroll.
Only fully approved records transfer to the connected payroll system.
Problems & Fixes
Each workforce-time problem is paired with the delivered workflow response.
Hourly and salaried employees required different methods.
Punch-based and task-based workflows coexist in one system.
The completed platform brings work entry, leave, employee confirmation, supervisor review, HR/Admin validation and payroll-ready transfer into one controlled browser workflow.
Core features grouped by the part of the workforce-time workflow they support.
3 features
Punch in and punch out with detected shifts.
Task-based work records with multiple daily entries.
Entries and totals grouped for review.
3 features
Employees approve and submit their record.
Supervisors approve or request changes.
Authorised reviewers manage exceptions and final validation.
3 features
Requests connect to employee records.
Recorded balances and history remain visible.
Unresolved leave can be considered during approval.
3 features
Final records become read-only.
Only validated records move forward.
Workflow notifications support follow-up.
A similar platform can suit organisations with mixed entry methods, controlled approvals, leave checks and payroll-ready transfer requirements.
Bring time entry, leave, approval controls and payroll-ready records into one role-based browser application shaped around your workforce.
Discuss Your Timesheet WorkflowAnswers about the delivered Birdi timesheet system and how its employee, leave, approval and payroll workflows connect.
A tailored application that matches an organisation’s employee types, entry methods, approval roles, leave rules and payroll handoff.
Yes. This system presents punch-based workflows for Hourly BCI employees and task-based entries for Salaried BSI employees.
Employees confirm and submit, supervisors review, and HR/Admin completes required validation before payroll transfer.
PTO and sick leave requests, balances and unresolved activity are visible within the validation process.
Yes. Fully approved records can transfer to the connected external payroll system.
It is a browser-based system, primarily for desktop and laptop use. No native mobile app or offline capability is claimed.
